Civil Registry Services

All Filipinos are required to report important birth of their children, change of civil status such as marriage, which the Embassy/Consulate forwards to the Philippine Statistical Authority (formerly NSO).

An appointment is required for personal submission. Requirements may also be sent by mail.

The Consulate receives payment in cash in AUD only.

NB Incomplete documents will be returned. Do not staple. Kindly organize them in four (4) sets instead.

Report of Birth

The birth of a child born in Australia of Filipino parents should be reported to and registered with the Philippine Statistics Authority (PSA) through the Philippine Consulate General.

LODGING: BY APPOINTMENT OR BY MAIL

Processing and Release Time:

By appointment: 15 minutes (processing)

By mail: The document will be mailed the next day after receipt of complete requirements

Requirements:

Duly accomplished Report of Birth Fillable Form* (4 originals). The form must be typewritten. Kindly ensure that all information is accurate to prevent the delay in the transmittal to (PSA). If submitting by mail, the form shall be notarized.

2. Original and 4 photocopies of the following:

Australian Birth Certificate issued by the Registrar of Births, Deaths and Marriages
Photocopy of Philippine Passports of Parents
Parent/s proof of status, i.e., Visa issued by Australia, Dual Citizenship documents
Marriage Certificate of Parents issued by the Philippine Statistics Authority (PSA) (if married) or Report of Marriage of Parents (if married overseas)

*if application will be submitted by mail, documents must be certified true copy (CTC). Do not send original documents by mail.

3. Processing Fee of AUD$45 in cash or postal money order payable to the Philippine Consulate General. Do not send cash in the mail.

4. Self-addressed Express Post Envelope with contact details (address / email / mobile number).

5. Contact details (mobile/landline number) should be indicated on the self-addressed stamped envelope.

Additional Requirements:

If Parents are not married and the child will use the surname of the Father, the following are required:

Father shall execute an Affidavit of Admission of Paternity (AAP)
Mother/Guardian shall execute an Affidavit to Use the Surname of the Father (AUSF)
1. If child is 0-6 years old; AUSF to be executed by mother
2. If child is 7-17 years old; AUSF to be signed by the child with Sworn Attestation of Mother/Guardian
3. If child is 18 years old above; AUSF to be executed by child with no required Sworn Attestation

If Parents were married only after the child’s birth, submit an Affidavit of Legitimation with PSA issued Birth Certificate of Mother.

Submit a Affidavit of Delayed Registration of Birth (for Delayed Reporting 1 year after the date of birth).

*Please note that each affidavit has an additional fee of AUD$45.00

The Consular Officer reserves the right to require additional proof of documents from an applicant to prove his/her citizenship, status or identity pursuant to the Philippine Passport law (RA 8239) and the Foreign Service Act (RA 7157).

RELEASING

The personal copy of the ROB will be sent by mail the next working day from receipt of complete documents
The Consulate assumes no responsibility for any delay, loss or damage in the mail or while the documents are in custody in courier service. The applicant should note the tracking numbers of all envelopes used and submitted.

If the applicant will also apply for a Philippine passport, please bring additional copy of the ROB application and complete requirements during your passport appointment.

HOW TO GET A PSA COPY OF THE REPORT OF BIRTH

The Philippine Consulate General will transmit the ROB to the Philippine Statistics Authority, through the Department of Foreign Affairs. There is a waiting period of at least 4 to 6 months for the availability of PSA copy in security paper. Please get it from PSA by providing the transmittal details (Despatch number, Reference Number and Date of transmittal).

For PSA transmittal details, please email us (after 4-6 months) at sydney.pcg@dfa.gov.ph or you may also coordinate with the Department of Foreign Affairs, Office of Consular Records Division (OCA-CRD) email at oca.crd@dfa.gov.ph or call tel. no. (+632-834-4000/ +632-836-7744).

The PSA copy will initially be available at PSA, Solid Bldg., Magsaysay Blvd., Sta. Mesa, Manila.

The PSA's website is Philippine Statistics Authority

Report of Marriage

The marriage between two Filipinos or a Filipino and a Foreigner solemnized in Australia should be reported to and registered with the Philippine Statistics Authority (PSA) through the Philippine Consulate General.

LODGING: BY APPOINTMENT OR BY MAIL

REQUIREMENTS:

Duly accomplished Report of Marriage (ROM) Fillable Form* (4 originals). The form must be typewritten. The wife must indicate her maiden name. Kindly ensure that all information is accurate to prevent delay in the transmittal to PSA. Sign the application form in front of the Justice of the Peace or Notary Public if the ROM will be mailed.

2. Bring original and 4 photocopies of the following:

Marriage Certificate issued by the Australian Registrar of Births, Deaths and Marriages of the state/territory where the marriage took place
Photocopy of Passports of both parties valid at the time of marriage
Proof of status of Filipino applicant i.e., Visa issued by Australia, Dual Citizenship documents
Birth Certificate of the Filipina spouse issued by the Philippine Statistics Authority (PSA)

*Do not send the original documents in the mail. Documents must be certified true copy by the Justice of the Peace or Notary Public if the application will be mailed.

3. Processing Fee: AUD$45.00 in cash or postal money order made payable to the Philippine Consulate General. Do not send cash in the mail

4. Self-addressed Express Post Envelope with contact details (address / email / mobile number).

ADDITIONAL REQUIREMENTS:

Widow/er – Death Certificate of deceased spouse issued by the PSA or the Australian government for foreign spouse
Annulled/Divorce – Annotated Marriage Certificate issued by PSA. It is important to note that for a Divorce decree to be valid in the Philippines, the petitioner or the divorce should be the alien spouse.
Affidavit of Delayed Registration of Marriage (If being reported after 1 year from the date of marriage).
Processing Fee of Affidavit: AU$45.00

RELEASING

The personal copy of the ROM will be sent by mail the next working day from receipt of complete documents
The Consulate assumes no responsibility for any delay, loss or damage in the mail or while the documents are in custody in courier service. The applicant should note the tracking numbers of all envelopes used and submitted.

If the applicant will also apply for a Philippine passport, please bring the ROM application and complete requirements during your passport appointment.

HOW TO SECURE A PSA COPY OF ROM

The Philippine Consulate General will transmit the ROM the Philippine Statistics Office. There is a waiting period of at least 4 to 6 months for the availability of PSA copy in security paper. Please get it from PSA by providing the transmittal details (Despatch number, Reference Number and Date of transmittal).

The PSA copy will initially be available at PSA, Solid Bldg., Magsaysay Blvd., Sta. Mesa, Manila.

The PSA website is psa.gov.ph

Further info below:

GETTING MARRIED AT THE CONSULATE

MARRYING IN THE PHILIPPINES

Information about the requirements for foreigners who will marry in the Philippines should be obtained from the marriage celebrant in the Philippines.

Essential documentary requirements for foreigners marrying in the Philippines are:

Marriage Licence (to be lodged at the municipality where the marriage will take place)
Certificate of No Impediment to Marriage (issued by the Australian Embassy in Manila)

The party in Australia should request the party in the Philippines to obtain the list of documents required by the marriage celebrant as well as information about the obligatory period of residency in the municipality before marriage is permissible.

Australians are advised to read information provided by the Australian Department of Foreign Affairs and Trade (DFAT) about the application for the Certificate of No Impediment to Marriage (CNIM):

If you are from New South Wales, please click here https://www.sydneypcg.org/other-services or contact the following:

Email: sydney.pcg@dfa.gov.ph
SMS mobile number 0415 426 400 for consular concerns
Telephone number (61 2) 9262- 7377

Article 10 0f the Family Code of the Philippines states that “Marriages between Filipino citizens abroad may be solemnized by a consul-general, consul or vice-consul of the Republic of the Philippines. The issuance of the marriage license and the duties of the local civil registrar and of the solemnizing officer with regard to the celebration of marriage shall be performed by said consular official.”

Applications may be submitted to, and the marriage ceremony should be conducted at, the Philippine Consulate General in Sydney.

REQUIREMENTS

Duly accomplished Application for Marriage License and Marriage Solemnization by both bride and groom.

Original Certificate of Live Birth of the contracting parties issued by PSA / NSO, apostilled by the Department of Foreign Affairs, plus three (3) photocopies.

Four (4) certified true copies of the data page of valid passports of the contracting parties.

The ceremony of marriage solemnization will be on a date after the mandatory 10-day publication of the marriage following the submission of the complete documentary requirements at the Embassy/Consulate.

The contracting parties must provide two witnesses, both age 21 years or older, who will attend the marriage ceremony and sign the Contract of Marriage.

ADDITIONAL REQUIREMENTS

For a contracting party who had a previous marriage annulled by the Philippine courts or which has undergone Philippine judicial recognition of foreign divorce: Original of the amended PSA Marriage Certificate with annotation of annulment, apostilled by the Department of Foreign Affairs, plus three (3) photocopies.

For a contracting party who is a widow or widower: PSA – issued Death Certificate of deceased spouse, apostilled by DFA, plus three (3) photocopies.

For a contracting party age 18-21 years old, an Affidavit of Parental Consent executed by the parents of the contracting party, notarized by a Philippine public notary and bear an Apostille by the Department of Foreign Affairs, plus three (3) photocopies.
[Affidavit of Parental Consent to Marry Form]

For a contracting party age 22-25 years old, Affidavit of Parental Advice of parents, notarized by a Philippine public notary and bear an Apostille by the Department of Foreign of Affairs, plus three (3) photocopies.
[Affidavit of Parental Advice on Marriage Form]

HOW TO FILE

IN PERSON. (Both bride and groom must personally appear at the Embassy to accomplish and sign the Application for Marriage License and to submit the documentary requirements.)

Please email the Consulate at sydney.pcg@dfa.gov.ph. to set-up appointment.

FEES

AUD45 - Notarial fee for the application of marriage license each for groom and bride
AUD108 - Solemnization of marriage to be paid on the date of marriage.

PLEASE NOTE:

After 6 months from the date of application for Report of Marriage and/or Report of Birth, you may apply for the official PSA - authenticated copy of the Marriage Certificate at www.psaserbilis.com.ph or at any PSA-accredited office in the Philippines.

* Forms are fillable. Click in the box where you want to make changes/ modifications

PHILIPPINE CONSULATE GENERAL SYDNEY, AUSTRALIA