Civil Registry Services

 

All Filipinos are required to report important birth of their children, change of civil status such as marriage, which the Embassy/Consulate forwards to the Philippine Statistical Authority (formerly NSO).

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An appointment is required for personal submission. Requirements may also be sent by mail.

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The Consulate receives payment in cash in AUD only.

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NB  Incomplete documents will be returned. Do not staple. Kindly organize them in four (4) sets instead.

Report of Birth

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The birth of a child born in Australia of Filipino parents should be reported to and registered with the Philippine Statistics Authority (PSA) through the Philippine Consulate General.

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LODGING: BY APPOINTMENT OR BY MAIL 

 

Processing and Release Time: 

By appointment: 15 minutes (processing) 

By mail: The document will be mailed the next day after receipt of complete requirements      

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Requirements: 

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1. Duly accomplished Report of Birth Fillable Form* (4 originals). The form must be typewritten. Kindly ensure that all information is accurate to prevent the delay in the transmittal to (PSA). If submitting by mail, the form shall be notarized.

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2. Original and 4 photocopies of the following:

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• Australian Birth Certificate issued by the Registrar of Births, Deaths and Marriages 

• Photocopy of Philippine Passports of Parents

• Parent/s proof of status, i.e., Visa issued by Australia, Dual Citizenship documents 

• Marriage Certificate of Parents issued by the Philippine Statistics Authority (PSA) (if married) or Report of Marriage of Parents (if married overseas)

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*if application will be submitted by mail, documents must be certified true copy (CTC). Do not send original documents by mail.

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3. Processing Fee of AUD$45 in cash or postal money order payable to the Philippine Consulate General. Do not send cash in the mail.

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4. Self-addressed Express Post (plastic) Envelope with contact details (address / email / mobile number).

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5. Contact details (mobile/landline number) should be indicated on the self-addressed stamped envelope. 

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Additional Requirements:

 

• ​If Parents are not married and the child will use the surname of the Father, the following are required:

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1. Father shall execute an Affidavit of Admission of Paternity (AAP)

2. Mother/Guardian shall execute an Affidavit to Use the Surname of the Father (AUSF)

   1. If child is 0-6 years old; AUSF to be executed by mother

   2. If child is 7-17 years old; AUSF to be signed by the child with Sworn Attestation of Mother/Guardian

   3. If child is 18 years old above; AUSF to be executed by child with no required Sworn Attestation

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• If Parents were married only after the child’s birth, submit an Affidavit of Legitimation  with PSA issued Birth Certificate of Mother.​

• Submit a Affidavit of Delayed Registration of Birth (for Delayed Reporting 1 year after the date of birth).

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*Please note that each affidavit has an additional fee of AUD$45.00

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The Consular Officer reserves the right to require additional proof of documents from an applicant to prove his/her citizenship, status or identity pursuant to the Philippine Passport law (RA 8239) and the Foreign Service Act (RA 7157).

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RELEASING

• The personal copy of the ROB will be sent by mail the next working day from receipt of complete documents 

• The Consulate assumes no responsibility for any delay, loss or damage in the mail or while the documents are in custody in courier service. The applicant should note the tracking numbers of all envelopes used and submitted.

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If the applicant will also apply for a Philippine passport, please bring additional copy of the ROB application and complete requirements during your passport appointment.

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HOW TO GET A PSA COPY OF THE REPORT OF BIRTH

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The Philippine Consulate General will transmit the ROB to the Philippine Statistics Authority, through the Department of Foreign Affairs. There is a waiting period of at least 4 to 6 months for the availability of PSA copy in security paper. Please get it from PSA by providing the transmittal details (Despatch number, Reference Number and Date of transmittal).

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For PSA transmittal details, please email us (after 4-6 months) at sydney.pcg@dfa.gov.ph or you may also coordinate with the Department of Foreign Affairs, Office of Consular Records Division (OCA-CRD) email at oca.crd@dfa.gov.ph or call tel. no. (+632-834-4000/ +632-836-7744).

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The PSA copy will initially be available at PSA, Solid Bldg., Magsaysay Blvd., Sta. Mesa, Manila.

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The PSA's website is Philippine Statistics Authority

Report of Marriage

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The marriage between two Filipinos or a Filipino and a Foreigner solemnized in Australia should be reported to and registered with the Philippine Statistics Authority (PSA) through the Philippine Consulate General.

 

LODGING: BY APPOINTMENT OR BY MAIL 

     

REQUIREMENTS:

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1. Duly accomplished Report of Marriage (ROM) Fillable Form* (4 originals). The form must be typewritten. The wife must indicate her maiden name. Kindly ensure that all information is accurate to prevent delay in the transmittal to PSA. Sign the application form in front of the Justice of the Peace or Notary Public if the ROM will be mailed.

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2.  Bring original and 4 photocopies of the following:

 

• Marriage Certificate issued by the Australian Registrar of Births, Deaths and Marriages of the state/territory where the marriage took place

• Photocopy of Passports of both parties valid at the time of marriage

• Proof of status of Filipino applicant i.e., Visa issued by Australia, Dual Citizenship documents 

• Birth Certificate of the Filipina spouse issued by the Philippine Statistics Authority (PSA) 

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*Do not send the original documents in the mail. Documents must be certified true copy by the Justice of the Peace or Notary Public if the application will be mailed.

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3. Processing Fee: AUD$45.00 in cash or postal money order made payable to the Philippine Consulate General. Do not send cash in the mail

 

4. Self-addressed Express Post (plastic) Envelope with contact details (address / email / mobile number).

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ADDITIONAL REQUIREMENTS:

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• Widow/er – Death Certificate of deceased spouse issued by the PSA, Marriage Certificate issued by PSA, or the Australian government for foreign spouse

• Annulled/Divorce – Annotated Marriage Certificate issued by PSA. It is important to note that for a Divorce decree to be valid in the Philippines, the petitioner or the divorce should be the alien spouse.

• Affidavit of Delayed Registration of Marriage (If being reported after 1 year from the date of marriage).

• Processing Fee of Affidavit: AU$45.00

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The Consular Officer reserves the right to require additional proof of documents from an applicant to prove his/her citizenship, status or identity pursuant to the Philippine Passport law (RA 8239) and the Foreign Service Act (RA 7157).

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RELEASING

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• The personal copy of the ROM will be sent by mail the next working day from receipt of complete documents 

• The Consulate assumes no responsibility for any delay, loss or damage in the mail or while the documents are in custody in courier service. The applicant should note the tracking numbers of all envelopes used and submitted.

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If the applicant will also apply for a Philippine passport, please bring the ROM application and complete requirements during your passport appointment.

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HOW TO SECURE A PSA COPY OF ROM

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The Philippine Consulate General will transmit the ROM the Philippine Statistics Office. There is a waiting period of at least 4 to 6 months for the availability of PSA copy in security paper. Please get it from PSA by providing the transmittal details (Despatch number, Reference Number and Date of transmittal).

 

For PSA transmittal details, please email us (after 4-6 months) at sydney.pcg@dfa.gov.ph or you may also coordinate with the Department of Foreign Affairs, Office of Consular Records Division (OCA-CRD) email at oca.crd@dfa.gov.ph or call tel. no. (+632-834-4000/ +632-836-7744).

The PSA copy will initially be available at PSA, Solid Bldg., Magsaysay Blvd., Sta. Mesa, Manila.

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The PSA website is psa.gov.ph