AFFIDAVITS AND NOTARIAL SERVICES

Authentication or Apostille?

Acknowledgments ( such as Special Powers of Attorney, General Powers of Attorney, Deeds of Sale, Deeds of Donation, Contracts, SSS/GSIS forms, Extrajudicial Settlement, etc.)

Jurat (such as Affidavit of Support and Consent, Parental Travel Permits, Complaints, Applications for Marriage License and Oaths of Professionals).

All services are by APPOINTMENT ONLY. Please read the requirements, and click the appointment link at the bottom of the page.


Thank you. 

Apostille.jpg
 
Apostille.jpg
 

Authentication and Notarial Services

Does the Consulate authenticate documents or Apostille?

WHEN PERSONS EXECUTING THE DOCUMENT COULD NOT APPEAR IN PERSON BEFORE A CONSULAR OFFICER AT THE CONSULATE GENERAL, THE DOCUMENT SHOULD BE NOTARIZED BY A NOTARY PUBLIC AND  APOSTILLIZED* BY THE AUSTRALIAN DEPARTMENT OF FOREIGN AFFAIRS AND TRADE (DFAT) AND SUBMITTED DIRECTLY TO THE PHILIPPINES WITHOUT PASSING THROUGH THE PHILIPPINE CONSULATE FOR AUTHENTICATION.


IF YOU ARE GOING TO USE THEM IN THE PHILIPPINES - DOCUMENTS THAT ARE EXECUTED, SIGNED, OR ISSUED IN AUSTRALIA SUCH AS SCHOOL RECORDS, MARRIAGE/BIRTH/DEATH CERTIFICATES, ETC., THESE DOCUMENTS MUST BEAR AN APOSTILLE CERTIFICATE FROM THE COMPETENT AUTHORITY OF AUSTRALIA, IN ORDER FOR THE DOCUMENTS BE ACCORDED LEGAL EFFECT IN THE PHILIPPINES.

IN AUSTRALIA, IT IS THE AUSTRALIAN PASSPORT OFFICE LEGALISATION SERVICES OF THE STATE, WHERE THE DOCUMENT IS EXECUTED, THAT HAS THE COMPETENT AUTHORITY TO ISSUE AN APOSTILLE. FOLLOWING ARE THE RELEVANT OFFICES IN NEW SOUTH WALES:


Sydney Office

Australian Passport Office

Level 7, 26 Lee Street

Sydney, NSW 2000 (near Central Railway Station)

Tel. No. 1300-935-260

e-mail consular.feedback@dfat.gov.au

Newcastle Passport Office

Level 1, 77 Hunter Street Newcastle NSW 2300

Tel: 131 232

Fax: (02) 4923 9393

*An Apostille is a certificate that authenticates the origin of a public document. It is issued by a country that is party to the Apostille Convention to be used in another country which is also a party to the Convention.

What are the requirements for notarization of documents to be used in the Philippines?

Requirements for Notarization:


Acknowledgment (documents presented and to be signed at the Consulate such as Special Powers of Attorney, General Powers of Attorney, Deeds of Sale, Deeds of Donation, Contracts, SSS/GSIS forms, Extrajudicial Settlement, etc.)

  • Personal appearance of the signatory or signatories is a requirement for Notarization. 

  • Original and photocopy/ies of the unsigned document; Document will be signed in front of the Consular Officer.

  • Two (2) Original government issued IDs with two (2) photocopies each, per document to be consularized.  The government ID should be valid and should support the claim of citizenship on the document. Dual citizens are advised to bring their Philippine passport or Philippine government issued ID; and

  • Processing fee of AU$45 (Cash or Postal Money Order payable to the Philippine Consulate General)

  • Self-addressed Express Post Envelope for regular processing and release by mail. 

For Jurat (documents such as Affidavit of Support and Consent, Parental Travel Permits, Complaints, Applications for Marriage License and Oaths of Professionals):

  • Original and one (1) photocopy of the document;

  • Two (2) photocopies of the identification wherein your photo and your name as used in your document is shown such as passport, citizenship card or driver’s license of the person(s) who will execute the document.  The government ID should be valid and should support the claim of citizenship on the document. Dual citizens are advised to bring their Philippine passport or Philippine government issued ID; 

  • The fee of AU$45 (Cash or Postal Money Order payable to the Philippine Consulate General) 

  • Self-addressed Express Post Envelope for regular processing and release by the next following working day. 

How long does notarial service take?

RELEASING TIME: 


  • Regular Processing: document will be released by mail the next business day from receipt of complete requirements


The Consulate assumes no responsibility for any delay, loss or damage in the mail or while the documents are in custody of courier service. The applicant should note the tracking numbers of all envelopes used and submitted.


DOWNLOAD FORMS

Is the Consulate accepting documents by mail? or is personal appearance required?

Notarial services are by personal appearance. All parties signing the documents must appear in person.  The Consulate's services are by APPOINTMENT only.

Who needs to appear at the Consulate?

All those executing the document need to personally appear at the Consulate. However, the attorney in fact for powers of attorney is not required to appear before the consular officials, and may sign after the receipt of the document.

Click below to book an appointment for notarial services at the Philippine Consulate General in Sydney, NSW Australia.

 
AusPostSatchel.png

Required :

For the releasing of your notarial documents and new passports, please bring with you an AUS Post prepaid satchel that requires signature on delivery.  This is not required for NBI fingerprinting.